OSHA Compliant Documentation Templates

As you know, all entertainment productions in California are required to implement, maintain, and document an “Injury and Illness Prevention Program” (IIPP).   Even productions not in California should have access to a readily available Production Safety Program Manual (Manual) to keep productions safe.   Should your production not already have an IIPP, Manual, and/or Hazard Communication program please see templates below for your review.

*The material in the below IIPP and Manual is intended to provide assistance and guidance to productions in providing workplace protection for everyone on set and to reduce losses resulting from accidents and injuries. It is not intended as legal interpretation of any federal, state or local standards.

Third Party Template IIPP.docx

*Note, the IIPP must be signed by the person in charge of the production who is responsible for safety. This should be determined by the third-party production.
IIPP Template includes the following templates:

• General Health & Safety Guidelines/Code of Safe Practice (Appendix A) must be available on all production sites.  Ways to make it available include: posting them on normal paper size at crafty or printing hand-outs to sit on the credential table, or stapling them to call sheets or emailing them to everyone working on site.
• Safety Posting (Appendix I) must be filled out and posted (preferably blown up to poster size) with contact information of who to call on working stages or locations (soundstages, permanent sets, long shoots like award shows, reality shows that film at the same location daily).
• Hazard Notification - (Appendix B)  Your employees should be encouraged to express any concerns regarding health and safety to the Safety Program Director without fear of reprisal.  You can use this form or any other you create.  Many shows create "anonymous boxes" for workers to submit safety concerns.   NOTE: All already known safety and hazard information must be communicated to employees (e.g. at safety meetings).
• Emergency Action Plan and Fire Prevention Plan (Appendix H) need to be filled our for each location and POSTED (normal paper size)  Further, the EAP    and FPP information needs to be communicated to employees at morning safety meetings.
• Incident Investigation Report (as found in Appendix D) should be used for the investigating and reporting of all workplace injuries and illnesses.
• OSHA 300 Form - in addition to the Incident Investigation Report above, those injuries and illnesses that require treatment beyond ordinary first aid are to be recorded using the OSHA 300 Form. 
• OSHA Rights Posters by State   - There must be an OSHA Rights Poster at each working stage (soundstages, permanent sets, long shoots like award shows, reality shows that film at the same location daily).

Third Party Template Production Safety Program Manual.docx

Production Safety Program Manual Template includes the following templates:

• General Health & Safety Guidelines/Code of Safe Practices (Appendix A) must be available on all production sites.  Ways to make it available include: posting them on normal paper size at crafty or printing hand-outs to sit on the credential table, or stapling them to call sheets or emailing them to everyone working on site.
• Safety Posting (Appendix I) must be filled out and posted (preferably blown up to poster size) with contact information of who to call on working stages or locations (soundstages, permanent sets, long shoots like award shows, reality shows that film at the same location daily).
• Hazard Notification - (Appendix B) Your employees should be encouraged to express any concerns regarding health and safety to the Safety Program Director without fear of reprisal.  You can use this form or any other you create.  Many shows create "anonymous boxes" for workers to submit safety concerns.   NOTE: All already known safety and hazard information must be communicated to employees (e.g., at safety meetings).
• Emergency Action Plan and Fire Prevention Plan (Appendix H) need to be filled our for each location and POSTED (normal paper size) Further, the EAP and FPP information needs to be communicated to employees at morning safety meetings.
• Incident Investigation Report (as found in Appendix D) should be used for the investigating and reporting of all workplace injuries and illnesses.
• OSHA 300 Form - in addition to the Incident Investigation Report above, those injuries and illnesses that require treatment beyond ordinary first aid are to be recorded using the OSHA 300 Form.
• OSHA Rights Posters by State   - There must be an OSHA Rights Poster at each working stage (soundstages, permanent sets, long shoots like award shows, reality shows that film at the same location daily).

OSHA Rights Posters by State (Must be posted at each worksite)

Click HERE for an example of how to fill out an OSHA 300 form.